Tips for event organizers

Tips for event organizers

Following are necessary steps to be taken by a company that plans to hold corporate events like a seminar, a conference or an exhibition in Singapore.

- Contact Singapore Tourism Board (STB) offices in Jakarta or Medan, North Sumatra. Its Singapore Exhibition and Convention Bureau (SECB) will provide impartial and comprehensive information to potential clients.

- Get advice from the Bureau on areas such as venues, tours and hospitality options based on your requirements.

-Ask for recommendation for potential industry partners in Singapore.

-Prepare a brief on event requirements, such as duration of the event, number of expected participants, number of meeting rooms, and exhibition space. This will serve as a starting point for discussion. The MICE service providers will be able to guide the client through the planning process.

-Find the right MICE providers in Singapore, such as the destination management companies (DMC), the professional conference organizers (PCO) and the professional exhibition organizers (PEO) should you prefer holding the event without the help of a local event organizer.

-Make sure that the providers are licensed.

-Pay attention to what services are included in the fees and charges quoted and what are not in contracting service providers.

-Make agreements, including the one on how to tackle contingencies and their cost implications, ahead of the event.

-Make sure that all parties involved agree with the points. --The Jakarta Post