Home Affairs Ministry Reveals Reasons Why Public Service Offices Still Photocopy ID Cards
JAKARTA - The Director General of Population and Civil Registration (Dukcapil) at the Ministry of Home Affairs (Kemendagri), Teguh Setyabudi, has revealed the reasons why electronic ID cards (KTP) are still being photocopied.
“Why are there still so many photocopies now? Because some user institutions in the administrative process are still using manual systems and physical archives,” said Teguh, when contacted by Kompas.com on Thursday (7/5/2026).
He added that several regulations in various agencies still require the use of KTP photocopies, so those rules need to be reviewed.
In addition, many agencies are not yet connected to the Dukcapil electronic data verification and utilisation system.
Teguh expressed gratitude that the government has established the Committee for Accelerating Digital Transformation and the commission is currently discussing the issue.
The Director General of Dukcapil at the Ministry of Home Affairs, Teguh Setyabudi, stated that e-KTPs equipped with chips should be read digitally using card readers or other devices, not photocopied.
According to him, the current frequent practice of photocopying KTPs is not in line with Law No. 27 of 2022 on Personal Data Protection (PDP), especially Articles 16, 79, and 84.
Meanwhile, for small institutions or uses with low verification levels, he believes it is sufficient to check the name and photo on the identity without needing a KTP photocopy.
“There is no need to ask for a photocopy, because once again it does not comply with Law No. 27 of 2022 on PDP,” he stressed.
Teguh also suggested that the public use other identity cards that do not contain data as complete as e-KTPs if only needed for simple verification, for example, when checking into a hotel or registering for certain services.
Therefore, Dukcapil continues to push for data integration and interoperability between institutions so that access to population data no longer relies on photocopies of physical documents.