Some tips for using Winword 7.0 more efficiently<\/p>\n
By Zatni Arbi<\/p>\n
JAKARTA (JP): I remember, about six years ago, when we first
\nstarted to work meaningfully with a new product called Windows.
\nWe were so excited about all the snazzy icons and buttons which
\nornamented most of the new software programs. Then Samna brought
\nout Ami Pro, the first word processor designed to take full
\nadvantage of the new software environment. It had SmartIcons, a
\nseries of buttons lined up across the top of the screen.<\/p>\n
Lotus took over the program from Samna, and the word \"Smart\"
\nstuck to the company's products. Even now Lotus has not decided
\nwhether to change the name of 'SmartSuite', their flagship
\nprogram, to 1-2-3 Office or something else. The word 'smart',
\nfrom SmartIcons, has become an integral part of Lotus' marketing
\nsuccess.<\/p>\n
Today we have so many icon bars and tool bars that we can
\neasily fill half of our screen with them. Want to try? Run
\nWinword, click on View, and then Toolbar. In the dialog box that
\nappears you will have a list of eight standard Winword toolbars.
\nCheck each of them, and click on OK. Some of the toolbars may
\nappear in palettes, but you can drag them with the mouse pointer
\nplaced just inside their frame and change them into ribbons.
\nArrange them vertically, and you'll have your screen almost
\nentirely covered with icons.<\/p>\n
But some of us have begun to tire of these icons. They have
\nbecome so pervasive even though many are rarely used.<\/p>\n
Luckily, they are customizable. One way to reduce the number
\nof icons is to create a new toolbar and place only the icons that
\nreally need in it.<\/p>\n
This can very easily be done by clicking on the New button in
\nthe Toolbar dialog box. Just give the new toolbar a name, click
\non OK, and the rest is like shopping in a supermarket. You just
\npick the icons you want and drag across to the new toolbar, which
\ngrows automatically as more icons are added.<\/p>\n
If you like using a particular font as a variation to your
\nstandard font you can even add a text button to the toolbar that
\nshows its name. To change the font of a block of text, all you
\nhave to do is highlight it and click on this button.<\/p>\n
Enlarge the view<\/p>\n
If you are using somebody else's PC, however, you might not
\nhave the liberty to create your own toolbar. I always become
\nfrustrated when someone uses my PC and changes the settings and
\nforgets to change them back. People usually prefer to work in
\nfamiliar surroundings and this is true when working with a PC.<\/p>\n
However, you can temporarily get rid of the icons by going
\ninto Winword's full-screen mode. Click on View, and then on Full
\nScreen. What you will see is a screen similar to the accompanying
\npicture.<\/p>\n
If you have palettes that are always in the foreground, such
\nas the Microsoft Office toolbar, it will cover small parts of the
\npage. If this bothers you, close them.<\/p>\n
Now you may wonder how to access the menus you can no longer
\nsee. No problem. Push your mouse up where the menu bar used to
\nbe, click the left mouse button once and the pull-down menu list
\nwill appear. If you don't want to use the mouse, pressing Alt-F
\nwill bring up the File pull-down menu and so on.<\/p>\n
In the accompanying picture you'll see a small button in the
\nbottom right corner. Click on it, and you will be back in the
\noriginal 'icons everywhere' mode. Interestingly, when you are in
\nWinword's full-screen mode, Windows 95's Taskbar will disappear.
\nWhen you load another program it will not fill the entire screen
\nas Winword does. You still can invoke the Start menu by hitting
\nthe Windows 95 key--if you have a Windows 95 compatible
\nkeyboard--or Ctrl-Esc.<\/p>\n
Combine keys<\/p>\n
If there is a special character you often use, you can make
\nuse of any unassigned key combination. It is very easy to set.<\/p>\n
For example, I like to use the em dash instead of double-
\nhyphens when punctuating a sentence. To automatically add this
\nspecial character, I have set up a particular key combination.
\nThis is what I did: I clicked on Insert, and then the Symbol. A
\ndialog box containing symbols showed up, as you can see in the
\ntop left section of the picture. Then I selected the em dash,
\nclicked on the Shortcut Key button in the dialog box's bottom
\nright.<\/p>\n
A new dialog box, like the one in the top right of the
\naccompanying picture, will appear. Then I checked which key
\ncombination I could use. First, I tried Ctrl-D, as D would remind
\nme of the word 'dash'. It turned out that Ctrl-D, was already
\nassigned to the command Format Font. I did not want to change it,
\nso I tried Alt-D. This key combination was unassigned. I clicked
\non the Assign button, and the next time I press Alt-D, Winword
\nwill type an em dash for me. It's so easy.<\/p>\n
Just remember this new shortcut key is available only for the
\nspecific style you are using. If you want to make it available in
\nother styles, you have to repeat the process each time.<\/p>\n
Finally, if you prefer using the keyboard to the mouse, you
\nmay want to learn by heart the key combination for each specific
\ntask. For example, you can center a piece of highlighted text by
\npressing Ctrl-E. Where can you find the information, short of
\nbrowsing in the Help files? You can get Winword to show you the
\nkey combination in the ToolTips balloons which appear when you
\nplace the mouse cursor on each of the icons.<\/p>\n
This is how you do it: Click on View, and then on Toolbar. The
\ntoolbar dialog box, like the one in the bottom left section of
\nthe accompanying picture, will appear. Activate both the Show
\nToolTips and With Shortcut Keys options.<\/p>\n
Now brush the font size window on the Format toolbar with the
\nmouse cursor, and you will find that to change the size of a
\nhighlighted block of text, you only have to press Ctrl-Shift-P.
\nYou still have to use the Up or Down Arrow keys to select the
\nsize you want, but you do not have to touch your mouse to do it.<\/p>",
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