Several more alternatives to customize your Winword 97<\/p>\n
By Zatni Arbi<\/p>\n
JAKARTA (JP): Although VisiCalc has always been considered the
\nkiller application that sparked the personal computer revolution,
\nthe fact is that the large majority of us use our PCs and Macs
\nfor word processing, for churning out pages after pages of
\ndocuments.<\/p>\n
And, when we talk about a word processing program nowadays,
\nthe fact is that the majority of users now have Microsoft Word.<\/p>\n
Whether you are working on the manuscript of a book, a
\nmanagement report or a business letter, you normally want to have
\nas large a working space as you can on your screen.<\/p>\n
There are a couple of ways to achieve this. First, you can
\nchange to the \"Full Screen\" mode (click on View, and then Full
\nscreen). This is a step that I have always recommended to
\nnotebook users. In this mode, you will have the entire screen for
\nyour workspace. You will not be able to see the menu bar, but no
\nneed to worry as it's still there at your fingertip.<\/p>\n
Just press Alt-F to invoke the File menu, Alt-E for the Edit
\nmenu, etc. Or, if you're a mouse lover, just throw the mouse
\ncursor to the top edge of the screen and the menu bar will show.<\/p>\n
Unfortunately, after Office 97 is installed, the screen is
\nusually a bit cluttered with icon bars -- the bars that hold tool
\nicons -- that you rarely use. Normally, when you run Winword 97
\nfor the first time, you will have the Standard and the Format
\nicon bars on the top screen. You will also have the ruler bar and
\nthe horizontal scroll bar.<\/p>\n
This leaves you with a somewhat limited space to work with.
\nYour luck is even worse if your PC still uses the basic 640 x 480
\nVGA screen resolution. You may end up with only 10 or so lines on
\nthe screen at any given time. Moving around your text will
\nrequire a lot of scrolling.<\/p>\n
Actually, you can easily cover the entire screen with these
\nbars, as Winword 97 has 13 predefined icon bars. Just turn all of
\nthem on, and you will have no space left for typing. To do this,
\nsimply place the cursor anywhere on any icon bar, and click the
\nmouse right button. A menu will pop up, showing you all the
\navailable icon bars. This is the fastest way to increase or
\ndecrease the clutter on your screen.<\/p>\n
Customize<\/p>\n
The good thing is that you can also create your custom icon
\nbar and copy only icons that you normally use onto it. Let's
\nexplore how this can be done.<\/p>\n
First, invoke the icon bar menu once again. On the bottom
\nthere is the Customize command, and you click that one on. In the
\nCustomize dialog box that appears, which you can see on the top
\nleft in the accompanying picture, you click on the New button.
\nThis will invoke yet another dialog box where you can give the
\nnew custom bar a name. For example, I named my custom icon bar
\n\"My Favorite\", as I would be placing only my favorite icons on
\nit.<\/p>\n
You can also specify in which style sheet this new icon bar
\nshould appear. As most of us will be working with the Normal
\nstyle sheet, we may just as well leave the word Normal that is
\nalready there. If you want to use this bar only for the document
\nthat is opened at the moment, you have to scroll down one step to
\nthe name of that file. Click on OK, and the new icon bar will
\nappear in a floating palette form. All you have to do now is
\nfill this blank bar.<\/p>\n
This is a really straightforward procedure, as it involves
\nonly the simple drag and drop technique. As most of you are
\ncertainly Solitaire-veterans, I'm sure you'll be good at this,
\ntoo. Just invoke the icon bar menu and click on Customize again.
\nIn the dialog box that appears, click on the Command tab. This
\ntab gives you all the list of all available commands in Winword
\n97, broken down by groups such as File, Edit, AutoShape, Macros
\nand Built-in Menu.<\/p>\n
You can even access the list of all commands in the All
\nCommands area. You select the group in the box on the left, and
\nthe box on the right will contain all the commands belonging to
\nthe group selected on the left. If you find a command that you
\nlike and want it to be added to the new bar, click and drag it
\nonto the bar just as you would click and drag the cards in
\nSolitaire.<\/p>\n
As an illustration, on \"My Favorite\" custom icon bar I placed
\nicons representing the commands to change the font, make the
\ncharacters bold or italics, change the color of the text, change
\nthe alignment, add a table and place a smiley face on the page.
\nThese are the commands that I normally need, so I can close all
\nthe other icon bars and leave only My Favorite to serve me. You
\ncan see My Favorite icon bar at the bottom of the screen in the
\npicture.<\/p>\n
You can even drag and drop menu items from the menu bar. This
\nwill give you more space, as you can combine the menu bar with
\nyour custom icon bar. Of course, space for the icons will be very
\nlimited, so you have to be more selective with the icons.<\/p>\n
Animated<\/p>\n
While you are at it, you can also change the way the menus
\nunfold when you click on the menu item with your mouse. Get the
\nCustomize dialog box again, and go to the Options tab. Change
\nMenu animations from None to Random, Unfold or Slide. With the
\nSlide option selected, each time you click on a menu command, the
\nmenu list will show a sliding motion, which will give your
\nWinword an added elegance.<\/p>\n
However, be careful not to do this to somebody else's PC
\nwithout explaining what you are doing and what the result will
\nbe. I once turned on this feature on a friend's PC, and she
\ncomplained to me afterwards that her machine had become
\n\"excruciatingly sluggish\" after I tinkered with it. Oh oh.<\/p>",
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